For your convenience, shipping labels have been included below for you to print. Make sure all freight is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with either shipping option. 

Advanced Freeman Warehouse Label   Direct to Show Site Shipping Label   Hanging Sign Shipping Label

We strongly encourage all booths to ship to the Freeman Warehouse in advance to ensure that your materials will be in your booth so you can begin installation as soon as you arrive! Freeman will accept crated, boxed, or skidded materials beginning Friday January 10, 2025 and will deliver the shipment to your booth. Warehouse materials are accepted at the warehouse Monday through Friday between 8:00am – 3:30pm. To avoid additional after deadline charges, materials must arrive by Tuesday, February 4, 2025. You can contact Freeman directly to obtain any related costs associated with this shipping option. 

Use the label linked below for your exhibit materials.

Freeman Warehouse Label 

Freight will be received at the facility beginning Sunday, February 9, 2025. Shipments arriving before this date may be refused and incur additional charges. Make sure ALL FREIGHT is clearly marked with your company name, Geo Week, and your booth number. You can contact Freeman directly to obtain any related costs associated with this shipping option. 

The installation of exhibits will take place as follows:

• Sunday, February 9        8:00 AM – 7:00 PM
• Monday, February 10           8:00 AM – 11:00 AM For final set-up preparations only. 

**All freight must be moved in, exhibits set up, and aisles clear by 11:00am, Monday, February 10th.

Move-in and move-out through the convention center lobbies is strictly limited to hand-carry items. Examples of acceptable hand-carry materials include boxes, suitcases or fiberboard shipping cartons carried by one person, portable displays on wheels and small luggage racks. The use of carts, dollies, flatbeds, pallet jacks or other mechanical equipment is prohibited. Material requiring the use of wheeled or mechanical equipment for movement must be handled by Union Labor and delivered to the exhibit floor via the loading docks. If you will require labor for delivering your materials to your booth from the loading dock, Union Labor can be hired through Freeman.

Full-time employees of an exhibiting firm may install and dismantle their own respective company display if such work can be completed in less than sixty minutes without the use of mechanized tools. Any outside or additional labor required for installation, dismantle or decorating of displays is to be performed Union Labor - the hiring of casual labor is not permitted.  
 

NOTE: Product display and placement is the exclusive right of full time employees of an exhibiting firm and not included in these work rules. Please reference the Labor Jurisdiction for complete details on labor regulations.  

Exhibitors may hire an Exhibitor Appointed Contractor (EAC) to supervise the installation and dismantling of their exhibit. The EAC will not be allowed to perform labor required to set-up and dismantle the exhibit unless they are members of the appropriate local union. If you are hiring an Exhibitor Appointed Contractor, please complete the online EAC Form  

The dismantling of exhibits will take place as follows:
 

• Wednesday, February 12               3:00 PM – 8:30 PM
• Thursday, February 13       8:00 AM – 12:00 PM

No display material, in whole or in part, may be removed from the exhibit area prior to the close of the event at 3:00 PM on Wednesday, February 12th.  Please arrange your travel plans and schedule flights accordingly.

Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show.

All carriers must check-in no later than 10:00 AM on Thursday, February 13th. Drivers not checked in by this time will risk the possibility of their shipments going out on the house carrier at the exhibitor’s expense. Be sure your carrier knows the company name and booth number when arranging for shipping your exhibit at the close of the show.